Controlling Your Email Inbox

Controlling Your Email Inbox

I think we all have difficulties coping with the amount of emails that surge into our Email Inbox.  How can we keep up with them all…  That’s the burning question.  I try to keep my Inbox content down to less than 100 emails, however it does sometimes become a bit unruly if I haven’t kept up with them.  I know that may sound like a lot to some of you but I tend to keep interesting emails in the Inbox until I have read them then I ditch or file them into a sub-folder which is why it sometimes creeps up to 100 plus emails.

The easiest way I have found to store emails is to create sub-folders in the Inbox, really just the same as your Folders and Sub-Folders in your My Documents on your computer, and potentially as you would file hard copy documents in a filing cabinet.  Sorting emails by category makes it a simple job to file emails into the relevant folder/sub-folder, and really quick to go back and find them.

Filing emails by shifting them over into their folder or sub -folder is then a simple matter of hitting your FROM tab on the top bar and then moving all the emails from that sender over into the relevant folder.  You can then do exactly the same in your Sent box except you hit the TO tab.

Unsubscribing to emails you no longer wish to receive will also make a difference in keeping the emails to a manageable number and I regularly scroll through my emails and Unsubscribe.

SPAM emails can also be a nightmare and it’s recommended that you don’t open them.  If you don’t already have a Reading Pane which allows you to have a quick preview of your inward emails then I suggest you go to View on the Tool Bar and select the Reading Pane that suits you.  I use the Right Reading Pane as I find it more convenient than the option of  having the reading pane at the bottom.

I know there will be other ways of dealing with emails, using Rules etc, however I like to use the simplest methods possible.

If  your Inbox is already unwieldy and it takes you ages to find an email, then you might like to try some of these tips.  You’ll find once you’ve set up your folders and sub-folders, and use them, and start unsubscribing, then you can really get stuck in and file and cull emails.  I promise you it’s worth the effort you put in to set up your systems.

Very best wishes to you.

In Joy

Angella

 

Declutter and Organise Workshop – Sunday 8 April

Gioia Decluttering News

I mentioned in my last Newsletter earlier this month that I am conducting my second full day workshop at Selwyn Community Education in Kohimaramara Road on Sunday April 8th, here’s the link to the course:

http://www.selwyncomed.school.nz/courses/1106-declutter-and-or-downsize-your-home/

We will be discussing downsizing and decluttering, what to keep and what to let go, storage ideas, organising personal papers, and your wardrobe, and more…  So if you think this is ‘just what you need’ I would love to have you join us.

 I was advised yesterday that the course has a special offer for this April course:  Enrol two students on one order and pay for only one.

Here’s some feedback from my course last November, and since this was my first workshop of this kind I was delighted to receive these positive comments.

“I really appreciated the tone of the class. Angela was very encouraging and welcoming. She facilitated the group very skilfully so that everyone participated and shared their knowledge and experience.  I liked the flexibility of the group.” [Read more…]

Emotional Roller Coasters

Gioia Decluttering News

I have had the privilege of working with many clients over the years and one thing they have almost all shared with me is the emotions that come crashing down on them when they look at their clutter.  It brings them to a standstill, and I believe all of us at some point have reached that stage of total overwhelm.

We’re often not really present to the emotions that clutter causes because we’ve almost become inured to them, to the stage where we ignore the frustration, stress and embarrassment.  I’m really not trying to be negative here, I just want people to get the emotional impact that clutter and disorganisation brings to their lives.

How do you feel when you search high and low for items such as car keys, that you absolutely know are somewhere in the house, but you’re having to waste precious time in the search and becoming frustrated and stressed? [Read more…]

Sorting the kids’ toys once and for all… and my upcoming Decluttering Workshop

Gioia Decluttering News

I have been decluttering and organising alongside clients in their homes for almost 12 years and probably one of the main problem issues that comes up time and time again has been sorting and organising children’s toys, games and books.

Toys tend to multiply into every room in the house which can be challenging, quite aside from the child’s room itself which can become chaotic. Not fun for Mum to clean, and ultimately not great for the child either as they try to find a particular toy or game and end up turning the room upside down in the process.

There are obviously a couple of issues here: one being when to let go of toys, books and games because they are no longer used or the child has grown out of them, and the second is organising those that are going to be kept.

So when is it time to let things go? What I do want you to think about here is that children learn to hoard very early in life, and often want to hold onto every stuffed toy, tiny first books and games that they have had since birth because they hold ‘memories’ for them. What I explain to children is that if we hold onto everything, then there won’t be any room for new toys and books and games. You could also suggest that it can be a wonderful thing to give away those items that they no long play with to those children who don’t have toys at all.

Here are a few other suggestions which I hope will help:

[Read more…]

Impulse Buying and what it’s costing us

Gioia Decluttering News

I was listening on the radio yesterday to people talking about some of their crazy impulse buys, and it made me think about the many instances where we shop without thinking too much about what we’re doing. And I’m certainly not saying I’m immune, I mean, who doesn’t love shopping!

Be aware though of the penalties of endless shopping, and it’s not only the clutter it provides because the house is bursting at the seams and there’s no room to put the new stuff, but it also impacts us financially.

Here are some of the ways we shop, which can very easily become compulsive:

Online buying: it’s so easy to plug in your card number and have access to outlets anywhere in the world, and have goods arrive on your doorstep without even having to leave the house. And what are some of the things we buy, that become clutter rather than something we gainfully use: exercise products, diet pills that come with amazing promises, household goods, and clothes and shoes to name just a few of the hundreds of items you can now buy online. But are you always satisfied with what you have bought when it arrives? [Read more…]